Why is it so important to get my art buyer’s email address?
Because an email address is unique, it is used as the key identifier for National Fine Arts Title Registry portfolios. You will need your customer’s email address to transfer ownership title of the purchased work. Even if your art buyer does not yet have his/her own portfolio, you can easily transfer a title if you have a valid email address. If your buyer has no email address, you can still transfer the title and get an opportunity to print out the Certificate with the buyer’s name shown as owner. (instructions are in Title Transfer Questions section of this FAQ)
Can I place my registered art with a gallery or agent to sell?
Yes, an agent or gallery may use the Certificate Number Title Transfer process to easily initiate the title transfer (see Title Transfer Questions section). When placing registered art in a gallery setting, it’s best that you also provide the gallery with the Gallery Guide to Title Transfers found in your Marketing Materials. Then, walk them through the process online so they can actually see how fast and easy it is. Point out that the original Registered Certificate is attached to the back of the painting.
Also, point out that the Hang Tag will differentiate your works and convey added prestige. The inside of the Tag explains some customer benefits, and the gallery may wish to further explain advantages to customers by showing them the “See How It Works” Flash presentation at www.FineArtsTitle.com. Keep in mind that, in addition to helping your art buyer feel much more comfortable with their purchase, registration provides an online portfolio record that can be important documentation for the buyer in the event of an insured loss.
If the gallery or agent is an Affiliate of NFATR, there is another wonderful benefit for you – a duplicate record of the consigned art in that representative’s portfolio. (see instructions in the Registration Questions section: What is the “gallery or agent representing owner” blank for?)
How can I use a Certificate of Registration as a Certificate of Authenticity?
The Registered Certificate you print out for a given work contains the artwork’s title and other details that are normally included in a Letter or Certificate of Authenticity. And, on that original Certificate, your name is displayed as both the artist and the owner. Therefore, when you sign the Certificate, your signature certifies that the information you have provided is true and authentic. You should give your buyer this original, signed Certificate as authentication. You may also print out a new Certificate with your customer’s name shown as owner – see instructions in the Title Transfer Questions section of this FAQ.
How do I change the credit card used for my monthly Professional Artist Program fee?
Log in to your portfolio. Near the top, click “Edit Owner Details” and then click “Edit Credit Cards” at the very bottom of the Edit page. You will see a box that allows you to click to add a different card or to select a card to edit. To make a change to the credit card information already stored or to delete a card, use the pull-down arrow to select the card. You may make changes on the form you see next and then click “Save” or simply click “Delete Card” to erase all information.
How do I add NFATR links or buttons (banner ads) to my Web site?
If you have your own Web site, you will want to put a “Professional Artist Program Member” button on your site. This tells your site visitors that your art is registered and also gives them a link to the NFATR Web site to learn about the value of the registration that you are providing. To choose a button or banner, log in to your portfolio and click “Marketing Materials.” At the bottom of the Marketing Materials page, click “Buttons/Banners.” Select "Grab Affiliate Code" for the one you want to use, and then copy-and-paste the HTML code to your web page. It's that easy!
How do I get technical help if something is not working properly?
If you have a problem with our Web site – something is not working as described in this FAQ – please do send us an email by clicking on Contact Us in the left column at www.FineArtsTitle.com or call us at 615-255-5302 on business days between 9 a.m. and 5 p.m. Central Time.
How secure is the data housed within the Registry?
Our server systems are layered for security purposes. The first level of security is our fully redundant firewall/router system. On the second level, only those machines that have a reason to directly access the Internet are located on our "external" network. Client data and monitoring systems exist on our "internal" network behind a third level of security.
How does title registration differ from copyright and insurance coverage?
Title registration with National Fine Arts Title Registry secures the unique, identifying details of a work of art and records ownership in a format that can be updated and passed on from owner to owner, generation to generation. Our database assigns a registration number to an artwork’s permanent detail record. That registration record is transferred if a work is sold or given to another. The record captures provenance and can document value (supporting documentation and a photo may be attached to the record). Title registration is completely independent of copyright and insurance coverage.
Copyright, as defined by the U.S. Copyright Office, is a form of protection provided by the laws of the United States (title 17, U.S. Code) to the authors of “original works of authorship,” including literary, dramatic, musical, artistic, and certain other intellectual works. This protection is available to both published and unpublished works. Learn all the details and download a copyright application form at: www.copyright.gov
Title registration provides no insurance coverage. You must work with a licensed insurance agent to secure proper coverage for your works of fine art. Your registration records and supporting documents safely available from National Fine Arts Title Registry can be extremely useful should you need to file a claim for an insured loss.
Art Registration Questions
What if the medium of the art I’m registering is not listed in the “Category” drop-down list?
Select “Other” in the Category drop-down list so that “Other” shows in the field. Then type in the medium/media in the field to the right labeled “Medium-if other.” Please note: When you select a Category such as painting from the drop-down list, a second list that further refines the medium becomes available. At the end of that list is another opportunity to select “Other” within the subcategory.
Which measurements are required to register a work?
The dimensions of width and height are required on every work and become permanent identifying details once the registration form is submitted. Depth and weight should be recorded for sculptures or other three-dimensional forms.
How do I make changes on the registration record?
While viewing your portfolio, click the “Art Details” button for the work to be updated. You can then make changes or add detail about the piece, such as an exhibition date and place in the description/history, a change of ownership, etc. Basic details (art ID number, registration date, title, artist, medium, and dimensions) are NOT changeable in order to protect the integrity of the database registration. If you do make an error in a permanent field, use the “Delete this work from my Portfolio” button found at the bottom of the Art Details page and begin a new registration.
What information should be put in the Description and History box?
Most artists like to provide a brief note about when, where and/or why the art was created so the customer has a special connection to the artist and the artwork. You may also want to include information on awards won or the exhibition history. For provenance, it is a nice touch to add the date of sale and the buyer's name if you have Internet access at the time of sale.
How is ownership tracked and changed?